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Bulk Document Scanning

Project Title: Bulk Document Scanning

Project Description:
We are currently in the process of moving buildings and plan to reduce the amount of paper based information we hold. We aim to convert much of this to electronic format via document scanning. There are more than 5000 documents, it may consist of books, papers, spiral bound booklets, magazines and journals. The sizes and lengths of documents and paper may varies. There are few concerns regarding document scanning and indexing work. Please give the answers of following questions. 1. What formats of documents are you able to scan (i.e. would this include all those listed above)? 2. What is the process for us sending our information to you? - Is there a limit on the size of the packages we send? - Would it be better for us to send it in a set number of batches at certain times or could we send it ad hoc? - How do you ensure the security of the information we send to you? Would it be by registered post etc? What happens if documents go missing? 3. What information would you need from us as to what the document should be called? Would we have to label all documents or would you create a title/filing system based on the information we send? 4. How long does it take for you to scan the documents and get the electronic formats to us? 5. How would the electronic documents be sent to us and what format would they be in? 6. Do you provide guidelines on how documents should be packed? 7. What is the cost of scanning the various items mentioned? As we do not yet know how much information we will need scanning I cannot provide accurate information on this yet. Please could you provide prices for the various formats and amounts of documents? Please let me know if you need any further information from me in order to answer these questions. We are hoping to make a decision about our document scanning by the end of next week so I would be grateful if you could get back to me at your earliest convenience.

Project Duration: 2 Months

Project Cost: 15 USD / 100 Documents

Total Number of Records: 8,578 Documents

Clients Location: UK

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